System Summary

Medical Office Online

Office Manager's Summary

What is Medical Office Online?
Medical Office Online is the Total Practice Management Solution for your office! We provide a fully integrated HIPAA compliant web application that manages every facet of your medical practice. The features of our application include: Scheduling, EMR, Patient Accounts Receivable, Practice Management and more. Please see the full list of features below.

Why should I use it?
Medical Office Online will allow you to improve the quality of care given by you to your patients while reducing overhead and eliminating unnecessary busywork.

What do I need to run it?
The system is 100% browser based. This means that you can gain full access to your data from any internet enabled computer anywhere. This includes desktops, laptops, tablets, and smart phones. While you can access the system from a dial up connection, you will need a high-speed broadband connection in your office for daily use. No server hardware or server software is required.

What about upgrades?
Why spend thousands of dollars purchasing a system that will be obsolete by the time that you own it? With our ASP (Application Service Provider) model, you get all updates, real time, as we make improvements to increase the efficiency of your workflow.

What about security and HIPAA requirements?
Medical Office Online meets and exceeds all HIPAA requirements. With Medical Office Online, no patient data is stored at your office. All information is stored offsite on our high powered servers with industrial strength security. You access your data using an SSL (Secure Socket Layers) 128 bit encrypted connection with a user name and password authentication method.

What features does it have?
Medical Office Online is the full package. There are no add-ons, modules or extra options to purchase. Our system was designed so that one database feeds-all-functions, meaning that you will never have to enter the same information twice. Start by using the feature that will solve your most painful practice management problem first, you will soon discover how simple your workflow will become as you implement the full Medical Office Online system.

Patient Data Why try to manage copies of your patients information in ten different systems? With Medical Office Online there is only one entry for demographic and insurance information.
Scan Insurance Cards
and Photo IDs
No more copying insurance cards. Medical Office Online allows you to scan and "attach" your patients’ insurance cards and photo id.
Patient Permits With Medical Office Online you can create and store patient permits, such as insurance authorization permits using our digital signature device.
Calendar and Scheduling Medical Office Online's calendar system lets you work with multiple calendars at once. It allows you to schedule an existing patient by doing nothing more than typing in their name and selecting an open time.
Patient Tracking Medical Office Online tracks the entire patient visit process. Track the patients’ status as they make the appointment, get reminded, enter the waiting room, enter the examining room and finally leave the office. No charts, no sign in sheets, no confusion.
Electronic Medical Record (EMR) with automatic CPT and ICD9 charge capture Our EMR is actually an OMR (online medical record) giving you the power to securely access your patients full record from anywhere. It furthermore has charge capture built in so with proper use the claim is ready to be filed straight from the examining room.
E&M Coding As you complete the medical record, the E&M counts are quietly being tallied in the background. You can enter in custom requirements and the system will check to ensure that you have met them.
E-Prescribing Keep a complete list of the medications that you regularly prescribe and simply drop them in to the patient's chart. Use our E-Prescibing feature to electronically send the prescription directly to the pharmacy.  If you prefer, you can also print the prescription and hand it directly to the patient or fax them to the pharmacy directly out of the system.
Images/Attachments Do you have scans or other data that you want to keep with your records? With Medical Office Online you can attach any type of document that you like to the patients demographic record, medical record or billing record.


Medical Office Online allows you to finish your letters faster than you ever thought possible. From the patient's chart, simply select a letter template and a patient or provider specific letter will open inside your browser. From there you can make any modifications and print. You can use custom letterhead with your practices own logo and have the letters automatically signed. You can also print envelopes instantly from the OMR.

Memos and Refill Requests Get rid of the clutter and confusion. Medical Office Online allows you and your staff to process Memos and Refill requests in a simple and organized manor.
Test Tracking Medical Office Online allows the Provider to order tests during the patient visit. Tests are tracked through each stage of their processing so that you can be sure that each test is handled properly.
Reporting Functions Medical Office Online has full customizable reporting, allowing you to use and modify the supplied reports or create your own.
Charge Capture (alternative to EMR charge capture) Charge capture is available to enter charges manually after the visit has occurred. It is an efficient way to enter hospital visits.
Patient Accounts Receivable Medical Office Online has a full accounts receivable package built right in. In fact, you can print a HCFA right off of the clinical visit.
Electronic Claims Filing With the Medical Office Online System you can print HCFAs or send them off electronically to an EDI service.
Electronic Remittance Advice Medical Office Online's Electronic Remittance Advice (ERA) feature allows you to post payments in just a couple of clicks.
Patient Billing Print patient bills straight out of the system to your laser printer. Bills include a full detailed summary of the charges in a clear impressive format. Simply print, fold and insert the bills into a standard sized preprinted view envelope.
Scalability A single Medical Office Online practice allows up to 12 providers working out of an unlimited number of office and hospital locations.
More functions added regularly Medical Office Online receives requests for additional functionality regularly and we are happy to put your suggestions to use.


What features do you plan to add in the future?
Medical Office Online will soon have patient web access, accounts payable functions, advanced contract reporting, and basic HR and timesheet functions.

What if I want to leave or change systems?
We can easily export all of your data into a raw text file, which will allow it to be imported into any other system. An exit fee of $695 is charged to cover the cost of labor to collect and export the Provider's data.

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To take a real working test drive of the system, click here