Medical Billing

Medical Office Online's Medical Billing, or Accounts receivable function may be truly unique in the industry for it's simplicity, flexibility, and lack of repetitive data entry.

General Design

Medical Office Online's Single Source Database (SSDB) design offers the next level in system integration. The Medical Office Online Visit form serves as both the Electronic Medical Record(EMR) and the invoice. Take note that our EMR and AR are not two systems that have been integrated, they are fully combined. If the provider enters the data correctly in the examining room there is no further work to be done before the claim can be filed.

Regular Workflow

The workflow of filing standard claims is as follows:

Day Sheet or Super Bill

After completing all of the visits, procedures or operations for the day, the Day Sheet can be printed. When at full utilization this document serves simply as a way to ensure that all codes and insurance information has been entered correctly. If your office is using an external billing company, the day sheet should be all that they need to process your claims. A better system of course is to give them restricted access to your account, allowing them to login and process your claims with no data entry on their end.

Filing / HCFA Generation

After checking over the day sheet for errors or inaccuracies claims can be batch generated as a data file for electronic filing or can be printed to your laser printer for filing by mail.

Medical Office Online can file electronic claims in "Print Image" format, ANSII 837 Professional and ANSII 837 Institutional formats. Claims can also be printed to any Laser Printer and most inkjet printers.


Once checks and EOBs have come back from the insurance company , remittances are entered into the system. They can be entered by hand or through our automated Electronic Remittance Advice (ERA) feature.


Remittances are allocated to multiple visits by creating payments. When a payment from a remittance is made against a visit the payment amount is deducted from the remittance.

Filing to Secondaries

After creating the payment from the primary insurance company, the claim is ready to be filed to the secondary and the above steps are repeated.

Patient Billing

Once all insurance payments have come in, you can batch print patient bills directly out of the Medical Office Online system. Each bill lists each charge with the payments already made against that charge and is formatted so that the patient's address will accurately hit the window of a standard sized view window envelope.


Medical Office Online allows you to create HMO invoices and add each covered visit as a line item to that invoice. You can then allocate the remittance received from the HMO to that invoice and record the financial loss or gain resulting from your HMO membership.

Miscellaneous Invoices

Miscellaneous Invoices allow you to bill for any products other than those immediately related to patient care. This is basically a standard accounts receivable program that is integrated with the rest of the system. Some example uses of miscellaneous invoices include:

  • Medical record copying
  • Vitamin sales
  • Crutches, wheelchairs, etc.
  • Any other item that your practice sells

Now that you know what the Medical Office Online AR can do, why not take a Test Drive and try it out.

Accounts Receivable Medical Billing Charge Capture Billing Software HCFA for EDI HCFA for EDI HTML HCFA HTML UB92 Medical Remittance Medical Remittance Medical Payment